The International Rescue Committee
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The Supply Chain Assistant – Warehouse is responsible for the efficient coordination and management of all warehousing and inventory management functions for IRC’s office in Arua.
Key Duties and Responsibilities:
Understand, implement and / or maintain standard IRC inventory management policies and procedures.
Train warehouse staff as required.
Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
Advise the Supply Chain Manager of potential inventory shortages
Manage casual laborers in the warehouse.
Ensure the maintenance of warehouse building(s), fittings and equipment.
Implement and ensure clear safety procedures.
Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
Advise the Supply Chain Manager of warehouse-specific issues or improvements
Maintain the Warehouse activity book recording all out going and incoming receipts and activities.
Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
Goods reception and transport
Assist in receiving all supplies.
Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
Prioritize dispatch needs in conjunction with program.
Prioritize air road transport in coordination with the program department and field sites.
Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
Supervise truck loading and documentation follow up.
Warehousing and Inventory
Monitor security of IRC’s storage and supplies.
Receive completed store’s request forms and prepare the goods for issuance.
Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
Update the stock record cards regularly.
Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
Qualifications, Skills and Experience:
The applicant must hold a Diploma in Procurement /Logistics Management
At least two years of work experience in a warehouse Management
Strong sense of personal integrity.
Attention to detail.
Strong supervisory skills.
Ability to multi-task.
Team spirit and problem solving abilities.
Knowledge of generic warehouse management systems and forms
Physically mobile, able to lift 30kg without strain.
Competent in spoken and written English
All suitably qualified and interested candidates should send their applications online at the link below.
Deadline: 4th January 2020